Payroll and Accounting

We know this: Cash flow is important to any business, and improving the efficiency of accounts receivable (AR) operations is vital. However, most companies manage accounts receivable manually, which delays access to cash and creates negative experiences in the payment process for your customers. Remember, getting paid on time can be a challenge!

This is what we do:

• Customer credit management
• Billing services
• Payment processing
• Credit and deduction management
• Customer master data management
• Reminders and collections
• Collection management
• Order processing
• Cash payment application
• Reports and analysis
• Customer and product support
• Billing:
  • Portfolio overview
  • Invoice register maintenance
  • Regular invoicing and delivery to customers
  • Invoice creation
  • Record of payments received
  • Adjustment of payments with invoices
  • Linking payment gateways to accounting software
  • Ongoing follow-up with debtors for outstanding invoices
  • Discount to debtors

What do we know about accounts payable? It is critical to maintain a healthy relationship with your suppliers, identify areas where savings can be made and reduce costs. Our ability to be a priority with our suppliers depends on how we manage our payment process.

This is what we do:

• Data capture
• Ranking
• Batch preparation
• Scanning
• Document indexing
• Document storage and retrieval
• Receiving and processing incoming mail
• Audit and reconciliation of scanned invoices
• Availability of scanned invoices at 100%
• Invoices identification with and without purchase orders (PO)
• Coding of charges on invoices
• Invoice linking with POs and receipts
• Invoice entry in the accounting system
• Processing of travel and expense charges
• Communication with suppliers
• Supplier statement reconciliation
• Attendance at month-end closing
• Monitoring of accounts payable aging report
• Registration of invoices in the accounting system
• Supplier payment processing
• Application of manual payments
• Resolution of discrepancies in supplier invoices
• Assisting in the management of accounts payable approvals
• Invoice linkage with purchase orders
• Purchase order processing
• Debit memo processing
• Processing of standard pricing information
• Processing of monthly accounts payable general ledgers

What do we know about payroll? Payroll teams are responsible for the success of a company's payroll process. A happy team will never be one that doesn't get paid on time or correctly. The company must also meet tax and other obligations. Should you do this yourself or outsource it? By doing so, you will not only avoid payroll staffing changes, but you will also reduce costs.

This is what we do:

• Complete payroll management:
  • Import of employee hours worked
  • Tracking of missing punches
  • Commission income, bonuses, liens and more
  • Complete tax configuration in new states as your business expands
  • Verification of all deductions and earnings
  • Sending payroll batches for processing
  • Publication of payroll reports
• Direct deposits and online payment receipts
• Management of payments to third parties
• Preparation of W-2 and 1099 forms
• Management of wage garnishments
• Paid time off management
• Unemployment Claims Administration
• Employment verification
• Record keeping and management
• Payroll compliance
• Reimbursement of expenses

With our payroll administration services, our clients have a solution that utilizes the expertise of highly trained professionals to manage every detail of their payroll needs. Our payroll experts have years of experience and are responsible for:

• Entering payment/tax information for new hires and terminations
• Making changes to payment records based on approved and signed documents
• Payroll transmission
• Distribution of checks/payment slips
• Transmittal of files to 401(k) provider
• Third-party employment verification
• Vacation tracking (provided with payroll services)
• Entering hours worked in the payroll system
• Payroll reports
• Interface with the benefits administration tool
• Managers can access HR and payroll information.
• Single data entry process
• Reports can be sent by e-mail to management
• Services can be implemented using any web application from major payroll providers.